Do You Know How Much Office Space You Need?

Square footage is a very common measurement when it comes to the size of any commercial space. However, there are not many of us that are able to visualise what this will mean when it comes to actual working business space. Even further, how much space will you need for moving your business to a new location? There are a number of factors that you should take into consideration. Commercial property expert fromĀ Wadham and Isherwood advises to “carefully consider all aspects including financial, technical and even legal before jumping gun”.

In legal sense, the overall volume of the unoccupied space, then divided by the actual number of employees that will be working there should come out to about 11 cubic metres or 53 square feet, which is the minimum. It will be unlikely that there will be enough room to contain furniture or equipment. You should know that this rule will not apply for machine cabs, sales kiosks or any other location where the smaller space is intentional.

Aside from legalities, what will you need to think about when selecting the perfect office space.

Perfect Office Space

To begin with, you need to move forward optimistically. You always want your business to expand. An office space that is smaller could be a cheaper option, which is where a lot of start ups will begin. Apple was known for starting in a garage, but if you are looking to have a successful business year out of the gate, you need to have an office space that will grow along with you. This calls for looking for a bit more space. Of course, you will need extra workers as well, where each will have to have enough room. You will find that if you are relying on computers that are networked, you may have to put together another room for the servers and necessary equipment.

Negotiation Rights

If you do not expect a whole lot of growth early on, there are other solutions. You can negotiate a shorter term lease, where you can save money until you need to expand. You could also agree on negotiation rights so that you will be first to hear about adjacent properties that will be opening up. This can give you more space if you are in a position where you need it.

Making sure that all employees have the right amount of work space is one thing, yet this may not always be good enough. You need to think about their day to day jobs and if you are in a business that has a large call volume, it may make sense to offer more space for them to avoid the ominous sound of too much clatter. If you are making regular orders for any physical goods, storage space will be another concern. You also need to think about the office layout to be sure that there are no obstructions and that all deliveries can be made efficiently.

Think about your reliance on paperwork and documentation. Having a paperless office can save filing space, supplies and stationery. Could you end up saving space and money if you switch to a system that is paperless? It could free up space that is usually filled by printers, filing cabinets, storage boxes and scanners.

Vertical Space

Finally, you should never just think about floor space. You can do a whole lot with the vertical space as well. Shelving that is stackable will be very helpful, especially if you have low door frames or uneven ceilings. You can buy shelving space in modular form to save on otherwise having a bunch of unused bookcases and shelves. You can also have incremental expansion right where you need it. You may often think about using file cabinets, drawers and desks when you are purchasing office items. However, being unconventional will give your office a feel that is not only productive, but also decorative.

There is no such thing as a magic formula for finding the perfect office size. However, the beauty lies with knowing what to look for and that there are a number of ways that you can spin just about any space to your advantage.